📩 Overview of Notifications from Archlet
During a sourcing event, Archlet will automatically send you certain emails to keep you informed and on track. Here’s what to expect:
Notification | When You’ll Get It | What It’s For | How It’s Sent |
Event Invite Email | When you are invited to a sourcing event | Gives you the event access link and instructions | Automatic |
Reminder Email | 72 hours before the event deadline | Reminds you of the deadline and lets you edit/resubmit your bid if needed | Automatic |
Successful Submission Confirmation | When you submit your bid sheet | Confirms your bid has been received by the sourcing manager | Automatic |
Invite to Additional Round | If a new round is launched and you are still invited | Gives you access to the new round | Automatic |
Password Reset Email | When you request a password reset | Provides a link to reset your password | Automatic |
Messages from Sourcing Managers | When the sourcing manager sends you a project update or announcement | Shares important changes or information | Manual |
💡 Tip: Select an alternative language at the top of the email
You can read each message in German, French, Spanish, Italian, Chinese, Portuguese or Russian. Simply click on the link at the top of the email:
Event invite email
If a sourcing manager invites you to a sourcing event, you will be automatically sent an email to inform you and to give you access to the event in Archlet.
Reminder (72 hours before deadline)
One reminder is automatically sent to all invited suppliers, 72 hours ahead of the event deadline. This reminder is sent irrespective of having submitted bids or answers to all. You can still edit your submission and resubmit a newer version if required.
Successful submission confirmation (when submitting the bid sheet)
You will see that your bid sheet has been successfully submitted and transmitted to the sourcing manager directly in Archlet. However, we also send the automatic submission confirmation below.
Invite to additional round
When supplier contacts have already been invited to a previous (first) round, the launch of a new (second) round where they are still invited, will trigger a new invite email.
Feedback on Data Quality or Competitiveness
You might also receive Feedback on your bid sheet from the sourcing manager.
The Bids quality feedback or Bids competitiveness feedback messages could look like this:
Messages from Sourcing Managers
When a sourcing managers sends a message to notify one or more supplier contacts of a change in the project or any other announcement, they are free to choose the language of the message text.
The email suppliers will receive could look like the following:
Password reset
Your password reset email will look like the below and is always sent automatically in English.
