You will receive an invite to the sourcing event via email including a URL to access the browser-based Archlet app.​

In your browser (Chrome, Firefox, Edge or similar), enter your email address and set a password.​

If you need to, click on Forgot Password to reset and update your password. You should receive an email with instructions to follow in the next 30 minutes (please also check your Spam folder)Receive an invite email and log into Archlet

When a sourcing manager invites you to a new sourcing event, you will receive an email with a link to access the event. As a new user, you'll be first asked to set a password. As an existing user, you will need to enter your previously-set password to log into Archlet.

The first screen you will see after logging into Archlet, will be the Events Dashboard.​

Select the correct event card and accept the gating step, if one has been set by the Sourcing Organization.

To accept the gating step, download the preliminary documents, review them, and agree to the specific terms, requirements, or conditions set by the sourcing organization before gaining access to further project details.

After accepting the gating step, you will also find more supporting information and files on this Event Overview page.

​Download supporting files in the Documents section - if they have been made available by the sourcing organization that invited you.

Upload any files that you want to share with the sourcing organization in the Documents area.

If the sourcing manager has also added questionnaire to the project, you'll find another entry in Tasks. From here, you can click on the Go to Questionnaire button section or use the vertical navigation bar to navigate o the Questionnaire section:

In the Questionnaire section, you'll then find a Download questionnaire template button. Click to download the Excel file where you'll enter your responses.

Any requested documents have to be downloaded in this screen through the blue upload box in Requested documents.

Upload the completed questionnaire

Please keep in mind that for Archlet to recognize and process your questionnaire responses correctly, they must align with the structure and format of the provided template. You can access this template at any time via the Download questionnaire template button.

In the Questionnaire section, drop the filled-in Excel file into the blue upload field Upload and validate your answers here:

After the template has been successfully uploaded, you will see the success message in the Questionnaire section: Your answers are validated and ready to be submitted to the sourcing company.

To submit, click on the (now) black button Submit questionnaire response and share your responses with the sourcing company.

❗If you do not click submit, your answers are not visible to the sourcing manager.

When a sourcing manager requests certain documents to be uploaded you'll see Requested documents in the Questionnaire section directly inside of Archlet and the downloaded Excel file contains a question with the note "Go to Archlet app to answer this question by uploading your file and optional comments" in the Your response column.

To share the requested document, upload the file(s) in Archlet by dragging and dropping it into the blue upload field in Requested documents:

As soon as the requested document is uploaded, you'll see it appear in a green box underneath the upload field.

If you have already submitted all other answers by uploading the filled-in questionnaire Excel file, you can now click Submit questionnaire response to share the uploaded document(s) and answered questions with the sourcing manager.

After you submit the questionnaire, you can see the tag SUBMITTED added next to it in the Questionnaire section.

From here, you can also download your answers again or choose to Withdraw answers and resubmit.

Additionally, the task "Questionnaire" will also be marked as completed with a timestamp in the Tasks section in your Project Overview.

Before the round deadline has passed, you can still edit your answers. To do so, click the button Withdraw answers to resubmit in the Questionnaire section. Navigate here through the task list or the icon in the vertical navigation bar.

After you click on Withdraw to resubmit, the upload field reappears and you can drag and drop an updated questionnaire file.

Make sure to click on Submit questionnaire response again after reuploading.

You can access the Bidding Sheet section and download the Bid Sheet file the sourcing manager has provided:

Click on the black button (1) "Go to bid sheet" or the (2) icon in the sidebar to get access to the bid sheet template. The bid sheet template is an Excel file that the sourcing manager has uploaded for this sourcing event.

After you clicked on Start bidding (or the table icon in the vertical sidebar), you will access the Bidding sheet section.
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Currently, there's no way to enter your bids directly into the table. You need to download the bid sheet as excel file and enter the bids into the file before uploading again (more below in Fill in the Bid sheet).

To add your bids, you (1) first need to download the bid sheet by clicking on the Download bid sheet template button.

An Excel file will be downloaded and contains the bid sheet of the sourcing organization.

Open this Excel file and familiarize yourself with the structure. Typically, the sourcing manager will have color-coded the table, so you can find the cells and columns easily.

(1) Make sure to familiarize yourself with the structure of the table if there's a separate worksheet or a legend on top.

(2) Enter information that is only required as one value in the cells (usually above the table)

(3) Fill in your quotes in the columns that are color-coded as supplier input.

In the bidding sheet section, click on Upload bid sheet and see the blue file upload field appear. Now, drag and drop your bid file from your local storage into the blue field. Make sure to confirm the changes.

After uploading your bids, you can check for errors in the Bid sheet overview and see how many of the requested items you can offer.

Depending on where you are in the process, we recommend a different approach. Choose the scenario below that fits your situation best and follow the recommendations:

It's important that you always use the newest file, so make sure that you download the bid sheet again from the Bidding Sheet section.

Ideally, the sourcing manager has told you exactly what has changed so you know how to best copy-paste your existing bids into the new template. If the order of items has not changed or if only new items have been added at the bottom of the bid sheet table, you can copy your bids into the same columns.

In this case, simply download the latest bid sheet template and add all your bids to this file, save the file locally, upload in the Bidding Sheet section and submit.

Please note: If you are participating in an RFI, this step is typically not required.

So you have (1) downloaded the latest bid sheet file and added your bids. You saved the file locally, (2) uploaded it in the Bidding Sheet section and corrected any mistakes.

Now, it's time to submit your bids by clicking on the yellow Submit button.

Once you have uploaded and/or submitted the bids, you can also review your input in the bid sheet table below your Bid sheet overview.